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Administrative Assistant/Billing Support

Position:  Operations Administrative Assistant

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Status: Full Time City: Charlotte
Department: Administrative State: NC

We are currently for a highly-motivated and detailed person to assist with administrative and billing functions on a part-time basis for our branch office located in Charlotte, NC. We strive to provide excellent service to our clients, provide long term careers for our employees and we pride ourselves in providing a positive work environment focused on career development, training and personal growth.

Must have:

  • Must be able to handle a fast paced environment with frequent changes in direction.
  • Must be Customer-Focused and have the ability to interact in a manner that fosters positive relationships.
  • Must be detailed oriented, proactive, maintain a professional attitude, and possess excellent written and verbal communication skills.
  • Candidate will also demonstrate principles and practices that coincide with our mission statement and be comfortable handling conflict.
  • Must have ability to be able to handle sensitive information and maintain confidentiality.
  • Minimum of 5 years in an Administrative Assistant role as well as a High School Degree.
  • Proficient in Microsoft Office (Word, Excel, Outlook).


Preferred:

  • Previous administrative experience in Construction, Engineering, or Surveying related fields, a plus.
  • Experience with Vision (or similar accounting/ERP system), a plus..


Overview of responsibilities:

  • Typing legal descriptions and other documents in support of survey technical staff.
  • Assists in the transmittal of information to clients, contractors, consultants, and other project team members.
  • Assist with project proposal bidding and tracking.
  • Gather project information, compile reports, proposals, contacts, correspondence, and other documents.
  • Maintain/update proposal tracking and run reports as needed.
  • Complete and file project pay applications.
  • Update resumes for project submittals.
  • As assigned, enter opportunities for small projects to facilitate opportunity creation and comprehensive sales reporting.
  • Responsible for coordinating and organizing the office’s files and records.
  • Scanning project files and retrieval of project information.
  • Weekly review and reconciliation of timesheets to client invoices.
  • Run errands (drop-off proposals, etc.).
  • Assist with vehicle maintenance scheduling.
  • Maintain electronic and paper files in a manner that complies with Schneider standards.
  • Maintain professional appearance of office.
  • Maintain office supplies inventory and operations of departmental equipment.
  • Assist with general office correspondence and inter-office mailings.
  • Point of contact for facility issues and vendor relations.
Benefit Information:We offer a very generous compensation package in addition to an array of benefits to all full-time employees, including medical, dental, vision, life and disability insurance, 401(k) program, paid time off benefits, and other voluntary benefit options. We are an Equal Opportunity Employer. M/F/D/V

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At Schneider, we're always looking for talented people. Please upload your resumé in Word or text format.**

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